Student Clubs and Organizations

Clubs and organizations are an integral part of campus life at YCP and are primarily composed of students who desire to associate themselves with others of similar interests or who wish to gain valuable knowledge and experience within a particular area. York College student organizations are developed by and for the student body. As the need arises, or as students have a desire to join together in a common endeavor, new groups can be organized. Groups wishing to receive formal recognition by the Student Senate and therefore be eligible to receive a yearly allocation of funds, reserve spaces, or receive invitations to participate in campus activities (such as Fall Fest and the Involvement Fair) must apply to the Student Senate. Groups wishing to form are encouraged to meet with Student Senate Vice President for Organizational Development for consultation and information. Organizations are expected to maintain a minimum of eight active members to be eligible for Student Senate recognition.

Membership

All members must be full-time or have paid the Student Activity Fee during the College’s billing period(s). Non-students (including Alumni) may not participate or act as members. In addition, all members must maintain a 2.0 cumulative G.P.A. on an annual basis to hold membership and remain in the organization. The annual review will be conducted each September for student eligibility. Freshmen and transfer students will be reviewed as soon as a YCP G.P.A. has been established. Those students who fall below this standard will be suspended from the organization. Once the suspended student reaches the acceptable G.P.A., he/she can be reinstated. A suspended member:

• Cannot pay organizational dues
• Cannot participate in any of the organization’s activities or events
• Is strongly encouraged to utilize services of the Academic Support Center

Current Organizations

At any given time, YCP is host to over 75 student clubs and Organizations, including: Special Interest, Service Clubs, Greek Life, Club Sports, Academic/Honorary Societies, and Musical/Instrumental groups. A listing of current Student Organizations can be found by viewing the YCP App (ycp.presence.io)

Club Sports

A club sport is a student organization, recognized by Student Senate, Athletics & Recreation and the Office of Student Activities and Orientation, based on a specific sport. All club sport teams are student-run and open to any full-time student. Members are responsible for administering and organizing all club activities within the guidelines of York College policies. Club sports meet anywhere between 1 and 5 times a week and will travel to compete against other schools. Club Sports provide students with an opportunity to be involved in new activities, while also developing and improving a variety of skills (leadership, teamwork, time management, etc); thus enhancing the overall York College experience. Students who are interested in starting a new club sport should contact the Director of Campus Recreation.

Advisors to Student Organizations

Every organization officially recognized by the Student Senate is required to select an adviser. Eligibility requirements are as follows:

• Full or part-time employment as a York College faculty member or administrator with an earned college degree or equivalent experience.
• General knowledge of College policies, procedures, and services.
• Semesterly attendance at at least one organizational meeting per semester.
• Meet with the President and/or Executive Board members at least once per month to discuss group business/concerns.
• Attend an organizational function/activity each semester.

Advisers do not make decisions for the organization, and are not responsible for any individual or group actions. They provide guidance and advice, and should be prepared to intervene when a conflict with College policy or procedure arises. If scheduled activities are known to be dangerous, advisers should inform students of the inherent risks involved.

Advisers should not help organize or agree to supervise any event that violates the law. For example, if an off-campus function includes underage drinking, advisers should play no role in organizing or supervising the activity. Institutional moneys may not be used to subsidize any portion of such events, nor can these functions be listed as official activities in College publications. Advisers should review the policies and regulations section of the Student Handbook, focusing particular attention on statements relating to alcohol and drugs, discrimination, Title IX, and hazing. In addition, advisers may only be YCP employees. Ancillary advisers are not recognized by the institution and have no authority to act or represent the organization.

To view the complete Student Organization Adviser resource guide, please contact the Office of Student Activities and Orientation.

Greek Life

Fraternities and sororities at York College are an integral part of the institution’s liberal arts mission. Membership in York College of Pennsylvania’s Greek Life provides a meaningful and holistic co-curricular experience through active participation within the campus and local community. Greek Life organizations are partners with the College in a mutually supportive educational endeavor.

Greek Life Philosophy and Policies

The following sections state the College’s philosophy on Greek organizations as well as the policies that apply. All of the policies were established to make our system stronger If campus policies are violated, the College’s Student Conduct process is then implemented.

Greek Life Philosophy and Relationship to YCP

Greek Life organizations at York College of Pennsylvania are an integral part of the institution’s holistic educational program. As such, they are partners with the College in a mutually supportive educational endeavor. Greek organizations and York College sustain their relationship with a mutual agreement to promote the following goals: 1) fellowship, 2) academic achievement, 3) fiscal viability of the chapter, 4) leadership development, 5) group responsibility, 6) commitment to and participation in campus government, 7) service to campus and community, and 8) mature group conduct. Each fraternity and sorority will receive the support of the Student Senate and College Administration provided that it continues to fulfill these responsibilities.

Greek Life Mission

YCP Greek Life community will promote and achieve academic excellence, commit to meaningful service and engagement with others, support leadership development and career preparation opportunities, and foster lifelong friendships between members and organizations.

Greek Life Vision

The York College of Pennsylvania Greek Life community will foster an inclusive community, develop lifelong leaders with the abilities to advocate for justice, and produce well-rounded citizens who contribute to positive change within a global society.

Rights and Responsibilities of Greek Organizations

Among their rights are:

1. Choosing their members
2. Participating as a unit in campus group activities
3. Receiving reasonable assistance from the College in communicating with their alumni
4. Having an adviser who will assist them in resolving operational matters and who will act as a liaison between them and other segments of the College
5. Providing the opportunity for participation in enriching and educational experiences
6. Being periodically evaluated by the College Administration
7. The availability of comprehensive and just student conduct procedures

Among their responsibilities are:

1. Conducting all of their activities in accordance with the regulations and policies of the College, their national offices, and their governing bodies (North-American Interfraternity Conference (NIC) and National Panhellenic Conference (NPC), National Pan-hellenic Council (NPHC)).
2. Complying with their charter and bylaws
3. Operating their chapter affairs in a business-like manner consistent with their constitution, Student Senate, and College policies
4. Maintaining an atmosphere within their chapter and its activities supportive of academic endeavors
5. Reviewing and establishing chapter and system-wide goals and philosophies
6. Progressing toward achievement of these stated goals and objectives in consultation with alumni, College and general fraternity and sorority advisers
7. Conducting all social gatherings in accordance with state law, College policy and their national regulations, being responsible for proper risk management and the welfare of guests

Each Greek letter organization will receive the support of the Student Senate, and Administration of York College; be assisted in remaining on campus; and enjoy the privileges of a recognized organization as long as it strives to carry out its responsibilities and to abide by the tenets described in this statement.

Greek Expectations and Standards

Chapter Expectations

1. All chapters and members will abide by their national governing principles, all YCP policies, and all local, state, and federal laws. 
2. Each organization must be represented at every Interfraternity or Panhellenic Council meeting respectively. 
3. All chapters must maintain a group cumulative G.P.A. of a 2.5 or higher. Chapters that don’t maintain the minimum G.P.A will be placed on inactive status the following semester. 
4. All Greek apparel should be in good taste. Designated events (such as Greek Week and Recruitment) may require approval by the Greek Life Adviser(s). 
5. Chapters and members should only wear letters of official groups recognized by the College and Student Senate. Using letters representing chapters that are no longer recognized is prohibited.
6. All chapters must have an on campus faculty adviser.
7. All chapters must turn in appropriately completed forms as required by the Greek Life Adviser and Office of Student Activities and Orientation. 

Chapter Standards

Greek chapter standards are guidelines that fraternities and sororities follow to ensure they operate responsibly and align with values like leadership, service, and academic success.

All chapter requirments and standards must be fullfilled each semester as outlined in the Greek Chapter Evaluation document. This document is reviewed annually and may be subject to changes. Changes to this document will be communicated to chapter and council leadership in a timely manner.

Chapter Review

All expectations will be reviewed at the end of every semester. Failure to meet chapter expectations and standards will result in sanctions determined by the administration.

Failure to meet chapter expectations and standards may result in an administrative review. A chapter will be required to make a formal presentation to administrators regarding the plans moving forward to comply with chapter standards and expectations. The administrations will make recommendations to the Associate Vice President of Student Life and Success regarding the future of the chapter.

Chapters that fail to meet these standards and/or provide a satisfactory improvement plan may be subject to sanctions up to and including removal from campus.

Greek Life Leadership

The Panhellenic and Interfraternity Councils are the governing bodies for all fraternities and sororities. It is important that chapter Council representatives are well-informed and committed to relaying information between individual organization meetings and Greek Council meetings.

Both the Interfraternity Council and Panhellenic Council (in conjunction with the Greek Life Adviser) establish the recruitment and intake dates each semester for their constituency, promote Greek unity within all organizations and strive to strengthen and enhance the Greek System for all.

Greek Life Eligibility

All members must be full-time and have paid the Student Activity Fee during the College’s billing period(s). In addition, all members must maintain a 2.5 cumulative G.P.A. to hold active membership and remain in the organization. Those members who fall below this standard will be placed on inactive status within the organization. Once the inactive student reaches the acceptable G.P.A., they may be reinstated. An inactive member cannot participate in any of the organization’s activities or events.

York College operates on a “one semester deferred” recruitment and intake practice. This means that students may be eligible to join an organization after completing 12 credits and 1 semester of full-time student status as well as achieving a 2.5 GPA. Transfer students may be eligible for participation in Greek Life upon enrollment provided they were previously enrolled at another institution full-time for at least one semester.

Greek New Member Activities and Policies

This policy is designed to support the success of the entire Greek community at York College, as well as each student’s personal growth and academic goals. By working together, the College and Greek organizations can ensure a strong, responsible, and lasting Greek system.

Each fraternity and sorority has its own new member or intake process, but all must follow the standards set by York College and Pennsylvania law. This policy reinforces the College’s stance against hazing, as outlined in the Student Handbook.

If you are a current or prospective member of a Greek organization, it’s important to understand this policy and its legal and ethical responsibilities. You are encouraged to speak up against any activity that could harm your health or safety, cause embarrassment or discomfort, or interfere with your academics. These actions are not only against College policy—they are also unacceptable and unsafe.

New Member Programs

1. Each organization conducting new member and intake activities must complete and submit an approved New Member Program to the Greek Life Adviser. Under no circumstances should a new member be asked to participate in activities not appearing in the approved program. 
2. The length of any new member and intake program is limited to a maximum of five weeks with the possibility of a sixth week extension and must end with initiation on or before the date approved by the Greek Adviser. This date must be known to and confirmed by the National Office.
3. All new member and intake activities should take place at reasonable hours that support students’ health, well-being, and academic responsibilities. Activities must start no earlier than 9:00 a.m. and should end well before overnight hours—especially on weeknights. These guidelines apply to all activities, whether formal or informal, on or off campus. Exceptions may be made for events with a legitimate purpose—such as philanthropy, service, or campus-wide programming—with prior approval from the Office of Student Activities and Orientation.
4. All new member activities should take place at an approved on-campus location. Exceptions may be granted upon request.
5. New member and intake programs cannot include more than three events per week. 
6. Use of College facilities must be officially reserved and approved using the YCP app reservation process. New member and intake activities are prohibited from the library and residence halls. Disruptive or unusually loud behavior is prohibited from all campus facilities. 
7. All recruitment, new member, intake, and bid day activities must be completely alcohol- and substance-free. These events must follow College policy and may not take place in any location—public or private—where alcohol is present or served.

New Members

1. All new members are required to attend New Member 101 prior to the beginning of their new member program. 
2. New members must have a cumulative 2.5 G.P.A in order to become and/or continue being an active member. 
3. The College does NOT require standardized study hours for new members. Chapters are prohibited from requiring new members to complete study hours. 
4. New members, as well as other members of the College community, should report questionable activities or explicit violations of the new member and intake policy to campus administration. Failure to report violations could result in the loss of new member eligibility and other sanctions. 
5. New members may only be required to wear/carry items with a clear educational purpose—specifically, a small, jewelry-style pin. Wearing any item must be voluntary and cannot be required. If there is any indication that members are being forced to wear items, it will be considered hazing and referred to the Office of Student Life and Success.
6. Any period of intense time commitment prior to initiation is prohibited. Any evidence of such activity will be referred to campus administration. This includes evidence of sleep deprivation, physical activities, poor hygiene, and forbidding new members to practice normal daily routines.

Violations

1. Hazing, as defined in the York College Student Handbook and by the State of Pennsylvania, as well as further descriptions as stated in this policy, is strictly prohibited. All Greek Life members are required to sign an Anti-Hazing Contract.
2. Violations of this policy may result in one or more of the following: suspension of new member or intake privileges for individuals and/or organizations, social probation or expulsion, removal from College housing, suspension of privileges regarding campus publications and use of campus facilities, withholding of academic materials, suspension of organization’s permission to operate on campus property, and revocation of organization charter or other institutional sanction or recognition. Students and organizations who have violated regulations of the College may also find themselves subject to prosecution by state or local authorities if, in fact, State laws have also been violated. Students are not immune to the actions of civil authorities simply because they have been subjected to institutional discipline. Additionally, situations judged to be in violation of the code of general conduct of the College and common decency may be subject to disciplinary action even though the infraction is not specifically stated in this or any other published College policies and regulations.

Greek Conduct Matters

Whereas there are incidents that involve violation(s) of York College Student Conduct policies, local, state, or federal laws, cases will be reviewed and adjudicated at the discretion of the Offices of Student Conduct and Student Life and Success and assigned to the appropriate disciplinary hearing board, administrative office, or Governing Council for resolution. If deemed appropriate, cases may be turned over to the established Council Conduct System.

Hazing

Hazing is prohibited and will result in administrative disciplinary action. Hazing is defined as Any action or situation which intentionally, knowingly, or recklessly, for the purpose of initiating, admitting, or affiliating an individual into or with an organization, or for the purpose of continuing or enhancing the individual’s membership or status in an organization, causes, coerces, or forces an individual to do any of the following: Consume any food, drink, liquid, alcoholic liquid, drug, or other substance which subjects the individual to a risk of emotional or physical harm. Any brutality of a physical nature, which may include but is not limited to whipping, beating, branding, paddling, kicking, striking, pushing, shoving, tackling, calisthenics, or exposure to the elements. Endure brutality of a mental nature, which may include but is not limited to activity adversely affecting the mental health or dignity of the individual, sleep deprivation, exclusion from social contact, or conduct which could result in extreme embarrassment or degradation. Any activity which has the potential to be frightening, intimidating, unlawful, degrading, or unduly deceptive, including deception designed to convince the individual of impending pain, injury, or non-initiation. Any activity involving servitude, e.g., running personal errands, berating or verbally harassing individuals, throwing items at or on individuals, forcing individuals to carry items or wear apparel which is undignified, requiring public stunts, such as forcing individuals to yell when entering or departing a physical structure or in the presence of designated individuals, forcing individuals to use potential new member entrances or exits, intentionally creating labor or clean-up work, and requiring individuals to wear scant clothing or to be nude. Endure brutality of a sexual nature. Any activity which endangers or has the potential to endanger the academic performance of the individual, such as not allowing adequate time for, or interfering with academic commitments. Any activity that involves the forced exclusion from social contact with any other individual. Any willful destruction or removal of public or private property for the purpose of imitation or admission into or affiliation with, or as condition for, continued membership in an organization. Any violation of federal, state, or local law or rule or College policy. This applies regardless of the individual’s willingness to participate. For specific information, consult with the offices of Student Activities and Orientation and Student Life and Success. Each organization is responsible for informing members (new members, associate members, affiliates or guests) of the hazing policy. Violations of the hazing policy at York College of Pennsylvania will result in disciplinary action and/or legal action. Student(s) and/or organizations will be held responsible for group activity in the event this policy is violated. Violators can be given sanctions of probation up to and including suspension from the College.

Statement on Unrecognized Organizations

Some organizations that were once recognized fraternities or sororities on campus continue to operate underground despite having lost recognition from the College. These organizations have had their recognition revoked by the institution for various reasons, including things as hazing, alcohol and drug abuse, risk management violations, and failure to comply with the College policies and expectations. Many of these organizations have also had their charter suspended by their international organization because they were not upholding fraternal values and were engaging in risky behaviors that endangered the members and other students.

Students are prohibited from affiliating with any organization or group that has had its College recognition withdrawn. By affiliation is meant joining, rushing, pledging, accepting an offer of membership; residing in facilities that are owned, rented, or controlled by the group; or being involved in activity that would normally be associated with being a member of the group.

Advisers

All organizations are required to have an on campus faculty/staff adviser, listed on file with the Office of Student Activities and Orientation. Chapters are required to meet with their faculty/staff adviser monthly. It is in the best interest of every organization to utilize their adviser as much as possible. Greek chapters are also encouraged to have at a minimum one alumni/chapter adviser. In addition to chapter advisers, all Greek Life organizations will have the YCP Greek Life Adviser staffed by the Office of Student Activities and Orientation. 

Program Planning Policies and Procedures

Event Request Forms

Student organizations must submit an Event Request Form through the YCP App for all campus events. Once submitted, the request is automatically routed to the appropriate campus staff responsible for space reservations, set-ups, and event approvals, based on the information provided. Students will be guided through the necessary steps and procedures within the app. Please note: event approval will not be granted until all required information has been submitted and the approval process is complete. All food catering requests must be approved and coordinated seprately through campus Dining Services.

Organizational Sponsored Events

Campus events or programs sponsored by student organizations or the Student Activities and Orientation Office must adhere to College policy and entail neither illegal forms of discrimination in terms of attendance limitations nor violations of appropriate ethical standards. Cases of interpretation of “ethical standards” will be referred by the Student Activities and Orientation Office and/or the Vice President of Student Life and Success to the President’s Council for resolution.

For YCP Student Activities and Orientation Office-sponsored programs focusing on highly controversial subject matter, the College also requires (in addition to the above guidelines) adherence to the “fairness doctrine,” in that approximately equal time must be available for the expression of opposing points of view, either in the context of the same program or in a subsequent program.

Sponsorship of guest speakers does not imply approval or endorsement of the views expressed, either by the sponsoring group or by the institution. Inquiries regarding such sponsored events by student organizations should be directed to the Student Activities and Orientation Office in the Student Union.

Academic department-sponsored events are the responsibility of the sponsoring department, in coordination with the Provost and the President.

Campus Security at Sponsored Events

Numerous activities, such as dances, concerts, festivals, and marathons, require security/police services. Student organizations that holds an event which is open and/or advertised to the public and concludes later than 11pm in the evening requires hired security throughout the duration of the event. Student organizations must indicate this in their event reservation and coordinate with the Director of Campus Safety to hire security in advance. The supervisory shift sergeant will always assist when needed at no cost to the student organization. Security assigned to cover the event will be billed to the sponsoring organization at prevailing rates.

Insurance Requirements

All outside organizations brought on College premises in connection with any student event must provide a certificate of insurance. The organization’s certificate of insurance must show evidence of Bodily Injury and Property Damage coverage. The College must be included as “additionally Insured.” All certificates must be made available upon request no less than two weeks prior to the event for approval.

Contractual Agreements

Students 18 years of age or older can legally enter into contractual agreements with off-campus parties. Contracts or agreements made by students remain the full responsibility of the contracting student and must NOT include the name of the college or imply that the student is acting as an agent of the College.

Students may not sign contracts on behalf of the College.

Students who hold positions in College organizations cannot enter into contracts or agreements which make the College a party to such a contract or agreement without the approval and signature of the Director of Student Activities and Orientation.

Use of College Facilities by Student Organizations

The College encourages the use of campus facilities by officially recognized organizations to promote the cultural, athletic, social, and educational development of the student body. Subsequently a conscious effort is made to minimize programming costs to student groups. General guidelines and reservation procedures for available facilities are outlined below.

Reservations

Recognized student organizations are able to use any College facility free of charge (see Fees section below), provided their event includes student participation.  If you need a room for an event, please fill out an event request form through the YCP App (see above section for details).

During the week, classes get first choice of rooms. During off hours, which are weekends and weekdays after 9:30 p.m., you must reserve through the proper use of the event request system.

Classrooms are not to be reserved on a regular basis.

Fees

If an activity is scheduled during the normal operating hours of the building, and no special services are required, no additional fees will be assessed. However, any costs for special services will be passed along to the sponsoring organization and are payable one week prior to the scheduled event. These costs are based upon, but not limited to, the following guidelines: technical production assistance, additional security measures, additional custodial, damage charges (deemed appropriate by the Facility supervisor and the Office of Student Activities and Orientation). It will be the responsibility of the Campus and Special Events Director to review the requirements of the activity and assign extra operations, grounds, maintenance, and technical personnel as needed. Charges for extra personnel will be billed to the sponsoring organization at the prevailing hourly rate.

Meeting Rooms

The meeting rooms in the Student Union are for the use of YCP students, Senate-recognized clubs and organizations, faculty, and staff. The rooms are assigned on a first-come, first-served basis through the Student Activities and Orientation Office. Reservation requests must be submitted through the YCP App. Rooms may be reserved for a one-time function, weekly, biweekly, or monthly for one academic semester.

Those reserving spaces are encouraged to do so respectfully and only when the space will be used. “Block Booking” (referring to mass reservations of time and/or space) is not permitted.

The use of candles is strictly prohibited–use of these devices may result in a fine and/or loss of room reservation privileges. 

Rooms should be returned to the same condition in which they are found. If a room is found with damage or trash, this should be reported before using the room. Groups who leave a space unusable for the next group may lose reservation privilidges.

Information Tables

Any recognized student organization may reserve a table in the Student Union through the YCP App or by contacting the Office of Student Activities and Orientation at Ext. 1239. Any recognized student organization may reserve a table in the lobby of Campbell Hall by contacting Career Development at X1452. 

The reservation request must be scheduled one week prior to the date the set-up is needed.

Campbell Hall lobby has a capacity of two tables that will be set up at the north lobby wall (only). The Student Union lobby also has a 6 table capacity. Each organization may reserve one table (with two chairs) per day for a maximum of two consecutive days.

Vans

College vans may be rented to recognized student organizations. Each driver must complete the van safety training class prior to the trip. Vans must be requested via the online request system. Fines will be accessed to those organizations/persons who abuse van privileges in any way. All trips must be approved by the organization adviser and the Office of Campus Safety. Vehicle privilege will only be approved if the organization meets the guidelines for designated trips. A maximum of 10 adults is permitted to ride in the vans, including the driver.

Policy for Fundraising and Campus Sales

Purchased/imprinted products for fundraising must be purchased through the York College Bookstore. Competitive pricing will be considered during the purchasing process. Artwork must be in compliance with the YCP logo usage policy (see policy below). Donated items are permissible.

Logo Usage

Use of the York College of Pennsylvania name or logo is not permitted without prior approval from the Office of Communications. For more information, please contact communications@ycp.edu.

Food Policy for Student Clubs, Organizations & Club Sports

The following policy is necessary to reduce the risk of food-borne illness due to improper food handling as well as poor cooking practices, and to reduce the risks of liability issues. It has been developed in consultation with College officials and the College’s insurance agent.

Food Policy:

1. All food sales or food offerings must be catered by or coordinated through York College Dining Service. This would include all planned or spontaneous events on campus that would involve the serving, sale or distribution of food and/or drink. For example, selling pizza for monetary gain or serving pizza at a gathering, meeting or event. Arrangements must be coordinated and approved ten days prior to the event or meeting.
2. Dining Service will consider requests for items coming directly from a registered, licensed and regulated, reputable kitchen or manufacturer only for items that are not available from Dining Service directly, such as discounted prices on large quantities of prepackaged cookies, chips, pretzels or candy bars for resale.
3. All homemade items are strictly prohibited. This includes any home baked or home prepared items. York College of Pennsylvania has a contract with Sodexo, which names Sodexo as the exclusive food service provider on campus. This contract binds all York College parties including recognized student organizations. This applies to items that are given away as well as those which are sold.

Failure to request and receive proper approval or to adhere to this policy will result in disciplinary sanctions and penalties against the organization(s). In addition, it may include confiscation of food items, loss of reservation privileges and/or loss of organizational recognition.

Advertising on Campus

Student Activities Calendar

The Student Activities and Orientation Office manages the YCP App, which provides a comprehensive calendar of campus events hosted by the Campus Activities Board, Athletics, student organizations, and other sponsoring offices. All events reserved and approved through the YCP App are visible to anyone using the app, listed in chronological order.

While events are now widely viewable in the app, student organizations and offices are still strongly encouraged to coordinate event dates in advance to avoid scheduling conflicts. Organizations and individuals planning events are urged to consult with the Student Activities and Orientation Office during the planning process. The Director of Student Activities encourages open communication and cooperation among the Campus Activities Board, Greek organizations, and all other student groups to support a well-organized and collaborative campus event calendar.

Campus Events Calendar (R25)

The campus events calendar is a comprehensive list of all events (date, time and location) taking place on campus, and is maintained by the Director of Campus & Special Events. Inclusion in this listing is based upon the reservation of a campus facility.

Campus Posting Policy

All postings and advertisements (including but not limited to sidewalk chalk, flyers, banners, window markers, etc.) must adhere to the following policy. This includes any posting/advertising on or off campus that involves or references York College of Pennsylvania.

All persons wishing to post information, advertisements, or use chalk on campus must have them approved (and stamped) by the staff in the Office of Student Activities and Orientation, located on the main level of the Student Union, Room 205. Posting and chalking on campus are not rights; they are privileges open only to members of the college community. Non-College-affiliated individuals and commercial enterprises may not freely post, distribute, or chalk messages on campus. Posting is permitted only on certain exterior and interior areas of campus.

Bulletin boards are designated for student use in all campus buildings. Approved flyers may be posted on untitled bulletin boards for a maximum of one week. All untitled bulletin boards are for general use. Some bulletin boards are reserved strictly for CAB and Student Senate as well as departmental use.

Permission for Chalking must be obtained in the Office of Student Activities and Orientation. Chalking can be done ONLY on exposed sidewalks on campus (For clarification, exposed sidewalks imply that the chalk will be washed away should it rain). Chalking should be done in washable chalk or pastels. Chalking may NOT be done on stone pavers, walls, benches, water/decorative features or roadways.

Postings are not permitted in areas where they could be potentially dangerous, destructive, or difficult to remove.

Postings will be removed from unapproved locations such as organizational bulletin boards, windows, glass doors, painted surfaces, glass cases, and bus shelters. Permission is required from Campus Operations to hang banners, sheets or other large postings from a building.

References through words or pictures to alcoholic beverages, establishments that primarily serve alcoholic beverages, drugs, profanity, and racial or ethnic slander are prohibited by College policy on any advertisement, flyer, or posting. Advertising and/or promoting activities or events where alcohol consumption could be considered the primary focus are prohibited on campus and/or via campus venues. Postings and/or advertisements that contain abusive language, threats, fighting words, or obscenities will be removed, as will all messages, regardless of content, that appear in prohibited locations or that fail to comply with other relevant restrictions. Organizations or individuals found in violation of this policy will be prohibited from posting notices in the future and will be held accountable for their actions through the campus disciplinary system.

Campus Digital Displays

The electronic screens inside and outside the Student Union, as well as in other campus locations, provide information and campus announcements. Televisions are placed throughout the Student Union, academic buildings, and additional spaces. When submitting event requests through the YCP App, student organizations may choose to have their events displayed on these screens.